TokOpen is a powerful system that goes beyond the conventional capture and storage of documents. Centrally manage the flow of documents throughout your organisation, while also maintaining constant document and user security by controlling who can see which documents and what they are permitted to do.

Linking TokOpen with your existing systems provides staff with immediate on line access, when required, while the company continues to maintain central control over these same documents.

The portfolio of TokOpen products enables you to:
• capture and index different types of documents
• centrally manage document storage, security, and user permissions
• link documents and folders with existing systems
• provide secure access to folders and documents from existing systems and web browsers
• manage the flow of documents between staff, departments and other companies

TokOpen lies at the centre of your document management system providing the central management and strong document security.

TokOpen includes as standard the frequently used document management functions. To avoid purchasing functionality not required, you have the flexibility to select the functionality required within the core TokOpen product. Irrespective of the number of users, you retain the flexibility to implement a TokOpen system for simple archive and
retrieval, or an integrated system linking to your existing systems with advanced security and workflow. Separate TokOpen modules are also available to support the more specialist functions.

When purchasing TokOpen you automatically join the support and maintenance program. The annual price you pay is directly linked to the number of TokOpen users accessing the system. In return you will receive the latest software when new versions of the TokOpen products you are using are released. You will also receive telephone support.

Benefits
• Central control of all your documents
• Quickly search for and find documents
• Security
• Auditing
• Disaster recovery
• Business process improvements
• Reduce operating costs
• Easy to use
• Easy to administer
• Continue to use existing applications
• Links to your existing software without programming
• File same document in more than in one place
• Create different versions of the same document

TokOpen Sorting Office

Sorting Office removes the paper chase and protects documents immediately they are received using a mixture of scanners and copiers. Let Sorting Office manage the transfer of these documents to other staff anywhere in the organisation for indexing, between departments, even between remote offices.

Sorting Office reduces manual indexing by obtaining index information already keyed into other systems. It uses the fast and accurate DOKuStar family of OCR and ICR engines from OcÈ to automatically identify and index documents. Sorting Office reads bar codes, check boxes (OMR), machine print (OCR), even handwriting (ICR) directly from the scanned documents to reduce the need for manual indexing.